CONSTITUTION

  1. The Club shall be called the Twyford and District Fishing Club Limited, referred to in the rest of this document as the Club. The object of the Club shall be to obtain fisheries and control fishing rights for the Club's members to fish.

  2. The business of the Club shall be conducted by the General Committee elected at the AGM. Five members of the Committee shall form a Quorum. When proposals of the General Committee, other than those deciding subscription rates, require a vote, the voting rules are: one vote for each Committee Member/Officer; approval of proposal requires a simple majority; Chairman has the casting vote.

  3. The General Committee shall consist of a maximum of 16 Officers and Members. The Club's Officers are Chairman, Treasurer, Secretary, Fisheries Officer, Membership Secretary and Match Secretary. Each Officer or Member shall be elected to serve on a continuing basis with the provisos that at least 25% of the Committee posts and at least one Officer post shall be subject to election at each AGM, and no individual may serve on the Committee for more than five years without re-election. The General Committee (on a majority vote) shall have the authority to co-opt any current club member to fill a committee vacancy that occurs between AGMs. Such co-opted committee members may not serve in the subsequent season without their election (on a majority vote) at the AGM following their co-option.

  4. Membership subscriptions shall become due by 1st June each year. Subscription rates, joining fees, and any associated costs of membership, for all membership categories, will be set by the elected General Committee. Any changes to subscription and associated fees will be reported with financial justification at the AGM preceding implementation of such changes.

  5. Membership categories are split into: Senior (those aged 21 - 64); Intermediate (those aged 16 – 25); Junior (those aged 15 and below); and Concessionary (those aged 65 and above). Associate membership is limited to 100 members, who are subject to the same rights and responsibilities as Full members, excepting that they shall not have the right to vote at a General Meeting of the Club. All references to age are determined by age at 1st June.

  6. The General Committee may additionally decide concessionary subscription terms for defined categories of disadvantaged members and provide complimentary memberships to riparian owners or to individuals making a particular contribution to the Club's interests.

  7. The meetings of the General Committee deciding subscription rates must be fully minuted and entered into Club records, and all Committee decisions on subscriptions require the affirmative vote of two thirds or more of all elected Committee members. In the event of failure to achieve such a majority, the General Committee will put options on subscription rates to a vote at a General Meeting, requiring a simple majority.

  8. There shall be four Directors of the Club who shall be appointed from time to time as necessary by the Club in General Meeting from among those currently elected members of the General Committee who are willing to be so appointed. A Director shall hold office during his/her life, or until he/she shall resign by notice in writing given to the General Committee, or until a resolution removing him/her from office shall be passed at a General Meeting of the Club by a majority comprising two thirds of the members present and entitled to vote.

  9. All property of the Club, including land and investments (but excluding cash in hand or held in the Club's Bank Account), shall be held by the Directors for the time being, in their own names, so far as necessary and practicable, for the use and benefit of the Club. On the death, resignation or removal from office of a Director, the General Committee shall take steps to procure the appointment by the Club in General Meeting of a new Director in his/her place; and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property into the names of the Directors as constituted after the said appointment.

  10. The Directors shall in all respects act, in regard to any property of the Club held by them, in accordance with the directions of the General Committee; and shall have power to buy, sell, lease, mortgage or pledge any Club property for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Committee's directions. But no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.

  11. The Directors shall be effectually indemnified by the Club from and against any liability, costs expenses and payments whatsoever which may be properly incurred or made by them in relation to the trusts of the property and investments of the Club or in relation to any legal proceedings or which otherwise relate directly or indirectly to the performance of the functions of a Director. The club is a private company, limited by guarantee without share capital which ensures members, Directors and the committee have limited liability by law.

  12. The Club may be dissolved by an affirmative vote of two thirds or more of members attending (and entitled to vote at) an AGM or EGM, voting on a motion of dissolution approved by the General Committee. After debts of the Club have been settled, and after disposal of any assets covered by special conditions, all the remaining assets will be sold and the total Club cash then be divided between ALL members of the Club (as at the date of dissolution) who have been members for the previous 3 consecutive membership years. Each entitled member will be notified of his/her share and be instructed to collect it from solicitors appointed by the General Committee. Any monies not collected within 3 months of such notification will be donated to the Angling Trust. The basis of cash allocation will be pro rata to membership subscription rates at the time of dissolution, e.g. a concessionary member paying 30% of full subscription would receive 30% of the allocation payable to a member paying full subscription.

  13. An Extraordinary General Meeting (EGM) may be called by a written requisition to the Secretary, signed by at least ten Full Members, detailing the business to be discussed at that EGM. The EGM shall discuss only the business for which the meeting was called.  All Members shall have at least ten days’ notice, with Agenda, of such a meeting.

  14. Club Constitution shall only be made, altered or rescinded by a majority of two thirds of members present at an AGM, or an EGM called for such purpose.

  15. Club Rules and Regulations shall be set by the General Committee; any changes will be included in the AGM notification to members and reported at the next available AGM. Any two members present at the AGM and entitled to vote may request that any such rule changes are voted on at the AGM. A simple majority will be binding on the General Committee for the following season.

  16. Any club member entitled to vote at an AGM may propose changes to the Constitution, or Rules, for discussion and vote at an AGM. Such proposals must be in writing, supported by the names and signatures of a minimum of 10 other current club members entitled to vote at a General Meeting, and be received by the club Secretary at least 10 days preceding an AGM. The club Secretary will include these proposals in the notice of the AGM. Such proposals will be subject to a vote at the AGM, requiring a 2/3 majority for any change to the Constitution, a simple majority for any other matter. In the event of any disagreement as to whether a proposal and associated vote is subject to a 2/3 or simple majority, the decision of the AGM Chairman will be final.

  17. Any matters concerning proposals to change the club’s Constitution or Rules that have not been notified to the Secretary at ;east 10 days, or any other matters, may be discussed at an AGM at the discretion of the meeting Chairman under AOB, but should the meeting Chairman (at his or her absolute discretion) invite members present at the AGM to express their views as a “vote”, the results of such a “vote” are for the information and guidance of the Committee, not binding on the club.” Notice of the AGM shall be sent to all Club members at least 20 days before the date fixed for that meeting.

  18. Any Member guilty of unlawful practice, breach of Club Rules or conduct of a nature to bring discredit upon the Club may be expelled by the Committee at a meeting called to inquire into the matter. On expulsion a Member forfeits any claim, monetary or otherwise, upon the Club. The Committee may alternatively impose a period of suspension of membership. Any member expelled from the Club, or subject to suspension for a period of greater than three months, and who has two or more years’ membership, may appeal against the decision by putting a request in writing to the Club Chairman. An appeal, if so requested, will then be heard by an Appeal Panel, consisting of the President, the Directors and the Chairman of the Club. The President will chair the appeal meeting and may call on expert witnesses or others to give evidence and has absolute discretion as to the conduct of the meeting. The decision of the Appeal Panel will be final and will be reported to the Appellant straightaway in writing. The decision of the Appeal Meeting shall be fully documented, and these documents held as part of the Club records.

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